DEPUTY REGISTER OF DEEDS
Kenosha County is seeking a detail-oriented, customer-focused individual for the Register of Deeds Office. The selected candidate will be part of a team committed to serving the needs of the public.
Kenosha County is committed to Diversity, Belonging and Inclusion and is an Equal Opportunity Employer.
2025 Hiring Range: $23.43 - $26.62 per hour
Position Summary and Job Duties
The Deputy Register of Deeds reviews, records, and scans documents, and compiles and maintains an index of those real estate documents in accordance with Wisconsin Statutes. In this position, you are a sworn deputy of the Register of Deeds which involves tremendous responsibility in that you represent a County Constitutional Officer in the execution of statutory duties.
- Provides customer service and assists the public by relaying the services provided by the Register of Deeds Office
- Receives real estate documents and reviews for conformance to statutory requirements
- Reviews Real Estate Transfer Return per Wisconsin Department of Revenue requirements
- Electronically records received documents using the land records management system
- Receives money from customers, enters into cash receipt system, and prepares transaction reports and daily deposits
- Prepares financial transactions and reports such as journal entries, financial statements, balances, and cash control summaries
- Maintains paper and electronic files, indices, and recorded documents
- Files, preserves, protects, and issues certified and uncertified copies of birth, marriage, death, divorce, and domestic partnerships in Kenosha County
- Performs other work as required or assigned
Success Factors
Knowledge of:
- State statutes related to real estate and vital records and any fees regarding platting, real property, titles, cemeteries, and vital records
- Wisconsin Department of Revenue Database
- Statewide Vital Records Information System Database
- Financial and banking systems
- Other County services
Skill in:
- Use of Microsoft Office software, including Word, Excel, and Outlook
- Use of office equipment, including computer, calculator, scanner, and phone
- Basic mathematic computations
- Clerical functions (i.e. typing, data entry, filing, organization, and customer service)
- Verbal and written communication
Ability to:
- Read and interpret legal documents and reports, understand their purpose to record appropriately
- Listen, communicate, and convey information and regulations clearly over the phone and in person
- Understand and follow written and oral instructions
- Organize self and office in order to meet schedules and deadlines
- Read, interpret, and apply applicable Wisconsin State Statutes, regulations, and requirements, regardless of personal convictions.
- Remain detail-oriented
- Take initiative and multi-task
- Remain professional and courteous at all times
- Maintain confidential information
- Work respectfully in a diverse and inclusive environment
Job Requirements, Education, Training and Experience
Required Education and Experience
- High school diploma or GED equivalent
- Work experience in a financial/banking institution and/or title company
- Or any combination of education, training, and experience which provides the required knowledge, skills, and abilities
Preferred Education and Experience
- Associate degree
- Work experience in real estate, legal support, and/or accounting
Benefits
- Health, dental, and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program
- Flexible Spending Accounts
- Employee Assistance Program
- Paid Time Off
- Volunteer Paid Time Off
- Twelve Paid Holidays
- Retirement Plan: Participation in the Wisconsin Retirement System which includes County-paid life insurance
- Tuition Reimbursement
- Voluntary Pet Insurance
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position involves light to moderate physical demands, such as exerting up to 25 pounds of force frequently and up to 50 pounds of force very seldom
- The position may require sitting for long periods of time
Selection Process
- Application Review - Qualifying
- Oral Interview - Qualifying
- Background Check - Qualifying
- Drug Screen - Qualifying
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Applications must be submitted no later than Sunday, January 12, 2025.
To learn more about the Register of Deeds Office, please visit: Register of Deeds | Kenosha County, WI - Official Website
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE8 (Min. $23.43 – Max. $29.81).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, visit: https://www.visitkenosha.com/
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.